Find inspiration in our curated catalog of letters to my boss. Each sample letter comes with guidelines and advice to help you find the right words.
For efficiency, make sure your letter includes the following details: Recipient Address – As you are writing to your employer, this will be the company address. Including it will ensure your letter is delivered to the right person. Date – Including the date you write the letter helps create proper office records. It will also serve as. Appreciation Letter Template to Boss – Format, Sample & Example Appreciation Letter to Boss: A relationship between a boss and his subordinates is very formal. Communication between these two is limited to the exchange of work-related matters such as project details conference details, and nothing escalates more than this. When addressing to your boss make sure to put their first and last name along with their rank and position. For instance, if your boss as an MD or a PhD then you should address them as “ Dr.” an example of this would be “ Dr. John Smith ”, otherwise “ Mr. ” would do just fine in most cases. A memo (short for memorandum) is a note or a document typically sent from one person to one or more people within the same company. It may be a note left on your desk, a bulletin on the company notice board or an email sent to all employees. A memo can record the details of a staff meeting, a policy change or even an employee’s performance. All memos follow the same format. It has elements addressing the recipient, the sender, the date and the body. A memo does not require salutation and may not include a sign-off. You can send a memo either in printed form or as an email. Read more: Guide to Memo Writing with Tips and Examples.
Letters to my boss are the letters you write to your superiors or the person whom you report to at work. The recipients of such letters can be the company owners, managers, or any other person who is in charge of employees in a company. Whether you want to raise a complaint, appreciate your boss, apologize for wrongdoing, or ask for permission to do something, a letter will get the job done. It will give you the time to organize your thoughts and of course, putting your thoughts in writing will let your boss see the seriousness of the issue.
Letters to my boss can be formal or informal depending on the relationship between the sender and the recipient. However, the letter must be addressed to a specific person. Start by stating your reason for writing the letter. Next, deliver you message providing any relevant information regarding the issue. Make the letter short and direct to the point. Use a polite, respectful, and professional tone. Refrain from making offensive or negative comments even if you are lodging a complaint. Wrap it up with a positive remark or a call to action. Sign and date the letter.
Type “MEMORANDUM” at the top of the page. State that this document is a memorandum at the outset. Label the page “MEMORANDUM” 1.5 inches (3.8 cm) from the top of the page. Put the word in bold on the first line. You can either center it on this line or left-align it. You might also choose to make the font larger for this word. 
- Double space between this line and the next line of the heading.
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Address the recipient appropriately. A memo is a formal business communication, and you should address the reader formally as well. Use a full name and title of the person to whom you are sending the memo. 
- If you are sending a memo to the entire staff, you might write: “TO: All Employees.”
Add additional recipients in the CC line. The “CC” line indicates who will receive a “Courtesy Copy” of the memo. This is not the person to whom the memo is directed. Rather, this is someone who may need to stay informed about policies or issues that you’re addressing in the memo.
Write your name in the “From” line. The heading needs to include who is writing and sending the memo. Your full name and job title go in this line.
Include the date. Write the complete date, spelling out the month and including the date and year. For example, write: “DATE: January 5, 2015” or “DATE: 5 January 2015.”
Choose a specific phrase for the subject line. The subject line gives the reader an idea of what the memo is about. Be specific but concise. 
- For example, instead of writing, “Ants,” for the subject, be more specific by writing, “Ant Problem in the Office.”
Format the heading properly. The heading should be at the top of the page, aligned to the left-hand side of the page. Capitalize the words “TO:”, “FROM:”, “DATE:”, and “SUBJECT:”.
- A sample heading would look like:
TO: Name and job title of the recipient
FROM: Your name and job title
DATE: Complete date when the memo was written
SUBJECT: (or RE:) What the memo is about (highlighted in some way)
- When constructing the heading, be sure to double space between sections and align the text.
- You may choose to add a line below the heading that goes all the way across the page. This will separate the heading from the body of the memo.
Part Two of Four:
Writing the Body of the Memo Edit
Consider who the audience should be. In order to get people to read and respond to the memo, it’s important to tailor the tone, length, and level of formality of the memo to the audience who will be reading it. Doing this effectively requires that you have a good idea of who the memo is intended for.
- Think about your audience’s priorities and concerns are.
- Try to anticipate any questions your readers might have. Brainstorm some content for the memo, such as examples, evidence, or other information that will persuade them.
- Considering the audience also allows you to be sensitive to including any information or sentiments that are inappropriate for your readers.
Memorandum To Supervisor
Skip a formal salutation. A memo does not begin with a salutation like “Dear Mr. Edwards.” Instead, dive right into your opening segment that introduces the matter you’re discussing in the memo. 
Introduce the problem or issue in the first paragraph. Briefly give them the context behind the action you wish them to take. This is somewhat like a thesis statement, which introduces the topic and states why it matters. You might also consider the introduction as an abstract, or a summary of the entire memo. 
- As a general guideline, the opening should take up about one paragraph. 
For example, you might write: “As of July 1, 2015, XYZ Corporation will be implementing new policies regarding health coverage. All employees will receive health coverage and will make a minimum of $15 per hour.”
Give context for the issue at hand. Your reader may need some background information about the issue you’re addressing. Give some context, but be brief and only state what is necessary. 
- If it’s relevant, continue your memo by stating why the policy is being implemented. For example, you might write: “The county government voted to require all employees in the county to receive a $15/hour minimum wage.”
Support your course of action in the discussion segment. Give a short summary of the actions that will be implemented. Give evidence and logical reasons for the solutions you propose. Start with the most important information, then move to specific or supporting facts. State how the readers will benefit from taking the action you recommend, or be disadvantaged through lack of action.
- Feel free to include graphics, lists, or charts, especially in longer memos. Just be sure they are truly relevant and persuasive. 
- For longer memos, consider writing short headings that clarify the content of each category. For example, instead of stating “Policies,” write “New policies regarding part-time employees.” Be specific and brief in every heading so that the basic point of your memo is apparent to the reader right away.
Suggest the actions that the reader should take. A memo is a call for action on a particular issue, whether it is an announcement about a new company product, new policies regarding expense reports, or a statement about how the company is addressing a problem. Restate the action that the reader should take in the closing paragraph or sentence.
- For example, you might write, “All employees must use the new accounting system by June 1, 2015.”
- This can also include some evidence to back up your recommendations.
Close the memo with a positive and warm summary. The memo’s final paragraph should restate the next steps to address the issue at hand. It should also include a warm note that reiterates the solidarity of the organization. 
- You might write, “I will be glad to discuss these recommendations with you later on and follow through on any decisions you make.”
- You might end with something like, “We are excited about the expansion of this product line. We’re confident that this will grow our business and make this company a more sustainable business.”
- This should generally be one to two sentences in length.
Search for memo templates. Consider whether you want to use a template instead of writing a memo from scratch. If so, your first course of action should be to search online for some good memo templates. Microsoft Word also has memo templates. Templates generally all share the same basic formatting, but they may use different fonts, sizes and designs.
- Download the template that best fits your needs.
Open your downloaded template on your computer. After you have pressed the download button, the template will automatically download into your computer or may take few steps to start download. It is downloaded as a zip file, so you need to unzip the file and then open it in Microsoft Word.
- It’s a good idea to use the latest version of Microsoft Word in order to ensure that you will not run into any unforeseen software problems and that the template will operate as it was designed to function. If you are operating on an older version of Microsoft Word, simply update your software before downloading any templates.
Set up your header. Keep in mind that everything on the template is changeable. You can customize every part of the memo template to fit your particular needs. For instance, you can add your logo and sign in the header section of the template. Just click on the header section and type in your company’s information.
Fill in the fields in the template’s header. Be sure to fill in the “TO” and “FROM” fields, as well as “CC” and “SUBJECT” fields. Use caution when filling these fields to ensure that you have not skipped over any field, leaving some of them blank, or that you have not made an error in typing somewhere along the way.
Type your message. Write the introduction, context, discussion and summary parts of your memo in the body. If you want, you can use bullet points or lists to organize information.
- Maintain the template’s formatting. This will ensure that your paragraph alignment is proper and you have the correct margins and font size.
- If necessary, you can even customize the memo to use a table. This is sometimes a good idea, especially if using a bullet list or something similar makes the memo look too crowded or difficult to read.
- Make sure that you have deleted any words that were already in the template. Also, carefully proofread your memo before sending it.
Make sure to check the footer. The footer is the space at the bottom of the page that often has additional information. You might include your company information or personal contact information here. It is important that you take the time to ensure that this information is correct. The last thing you want to have happen is to write an excellent memo and then have incorrect contact information or have that information missing altogether.
Customize your look. One of the most appealing things about the template is that you can even change the color of the document. This allows you to exercise a certain degree of personality and makes the entire document stand out more precisely. It also allows you to choose a color that is appropriate for the situation at hand in order to ensure that the memo is visually striking, yet professional.
Memo Examples To Boss Letter
Save your memo as a unique document. Be sure to save a copy of this memo. Then you will have a digital back-up document that provides proof of your business communication.
Save the template so that you can use it again. Whenever you need to use the memo for a slightly different subject in the future, simply change each field to suit the particular memo subject. This will save you time and will also help you create a consistent memo that is professional and that will get the attention of people so the memo will be read in a prompt manner.
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